Requirements for SEER Specialized Database Requests

You must be a registered user on the SEER Specialized Database website and already have access to the latest SEER Research Plus Data to submit a request.

1. All requests MUST be submitted by a Data Access Requestor who meets the following criteria:
• Is a permanent employee of their institution(s) at a level equivalent to, but not limited to, that of an academic professor (e.g., assistant, associate, non-tenure or tenure-track professor) or senior researcher. This does not include lab technicians or trainees, e.g., post-docs or graduate students.
• Uses an email address affiliated with their self-identified institution or corporation.
• Has oversight responsibility for others named on the request who will be granted access to the data.
• Is accountable for ensuring that the terms of access in the SEER Specialized Databases Data Use Agreement (DUA) and the Data Access Requestor's institutional policy(ies) are followed.
2. Requests must be certified by the institution as represented by an Institutional Signing Official (SO) who meets all the following criteria:
• Is affiliated with the Data Access Requestor's institution or corporation.
• Has institutional authority to legally bind the institution or corporation in administrative matters.
• Uses an email affiliated with the Data Access Requestor's institution or corporation.
3. The Institutional Signing Official (SO) must provide a signed Attestation for the Data Access Requestor to confirm that they:
• Are affiliated with their listed institution or corporation.
• Meet the minimum criteria to qualify as a Data Access Requestor (see above).
4. All Data Access Requests must include a Research Use Statement detailing the following:
• Research objectives
• Study design
• Analysis plan
• Research use alignment with any data use limitations
5. Data request approvals are for a duration not to exceed 12 months. All requests must be re-approved through an annual review process that re-authenticates the Data Access Requestor and Institutional Signing Official through a process that meets the standards. Renewals will include the following:
• Options to update collaborators, key personnel, and datasets.
• A report of any publications or presentations using the data.
• A report of any research progress within the last year even if progress is unchanged.
• Report of any violations of the terms of access (e.g., data misuse, breaches, security incidents) and the implemented remediation.
• Report of information on any downstream intellectual property generated from the data.
6. Upon Project Close-out, the Data Access Requestor must provide confirmation that all copies and versions of the data are destroyed.